Hereby I, Mickey Mouse,, CEO of above company, state that George (full name and passport number) is a member of our staff and allowed to perform his duties for our firm using the world wide web from Thailand.
George works for our firm since xx/xx/xx and due to his good performance we agreed on a contact until xx/xx/xx as on-line employee.
How to explain: you uploaded documents to apply for a visa and made a payment, now all documents are at the Embassy it goes to the staff member authorized to issue the visa.
BUT before he/she issue the visa they check all documents and that period is called pending approval.
The answer is on the website when you apply. but for sure lots of anonymous people will comment as long as it is on your piece of paper that you are going to upload.