Do a cover letter explaining what your company do, you also link to a page where they can you see your company is active (put your KRS if its a polish company)
3 days after it went back to request document (asked for Al page of passport) it was at Friday 18:00, submitted 30min after and got approval Monday at 11:00
nothing notarized, i am the owner of the company (did not stipulate it), just made a contract using the official model of Romania labor ministry and translated it using google translate, I also made a statement from my company to me that I am allowed to work remotely.