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What is an Employment Certificate for a DTV visa application in Thailand?

Employment Certificate Visa Application Remote Work Employment Contract HR Documentation Thailand Visa Requirements

Sep 12, 2024

3 months ago

ORIGINAL POSTER

I am applying for DTV as remote worker though the embassy in Sweden and got asked for an additional document : "Employment Certificate". I already uploaded my Employment Contract and asked the embassy by e-mail what the difference between these documents were and got this fantastic response:

"They are not the same document. Please contact your company for more information."

The HR person in my company also got no clue as to what exactly is an Employment Certificate. We are about 20 people so not the world's biggest company, but still...

Can anyone here point me in a direction of what document it is exactly that I need the company to produce ?

NB: I already got the Remote Work Permission signed

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TLDR : Answer Summary

An Employment Certificate is a specific document that verifies your current employment status, unlike an Employment Contract, which outlines the terms of your employment. The certificate should be on company letterhead, include details like your name, job title, length of employment, salary, and confirmation of your remote work capability. It should also be signed by an HR official and dated. This document is required for visa applications to confirm your employment details succinctly.

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Lee ***********

A certificate is a certification in this case of your job, just have HR write up a certificate with every detail on it 😀

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Paul *******

I've never heard of an embassy insisting on an employment certificate if a contract is provided. The infographic clearly asks for ONE or the OTHER. It's a contract OR employment certificate.

The latter is usually better. It's simply a one page statement outlining your duties; in this case, how they're performed remotely and that you're employed by the company.

A contract can be tens of pages long, hence why an employment certificate is usually better.

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โจ ******

We also have no Clue since we do not know what you have submitted

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Thomas *******

ORIGINAL POSTER

The question was: what is an Employment Certificate and how does it differ from an Employment Contract? I believe I got useful answers in the other comments

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โจ ******

I think I got it, employment cert shown you are employed under the company. A contract will specify your roles, duties eg. remote working etc

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Paul *******

No. A contract is what they give you when you're first employed and outlines all the conditions of employment such as: work hours (for example, 9am-5pm), lunch break (for example, 45 mins), sick leave entitlements, personal and vacation (holiday leave) entitlements, company dress code (not really relevant for a remote position but you get my drift). Salary is usually mentioned and a contract can, in some cases, be tens of pages long.

An employment certificate is usually just one page long and verifies that you are employed by X company (can include a short statement of what the company does), your duties, how long you've been employed, salary can be stated but doesn't need to be, and is often addressed to the consulate you're applying to, since this letter is written for the purposes of applying for a visa application. Employer certificates used for other purposes would be written in a similar way but addressed to the relevant parties.

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Paul *******

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Seb ********

Basically a confirmation letter on company letterhead incl seal and signature, citing the company registration number, employee personal particulars, saying employment is in good standing and ongoing including your work responsibilities. It can also mention your salary.

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Yamin **********

I’m in HR. The employment certificate should be on your company letter head and have your name, passport number, job title, company name, current salary, length of employment, and that you can work remotely. Should be signed by HR and have their contact info and should also have a recent date.

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Paul *******

@Yamin *********

Correct. Some minor variations can be made; for example, passport number isn't essential, but the letter should ideally be addressed to the consulate you're applying to. Salary doesn't need to be mentioned either.

Letter can be signed by HR, company president or another person with the relevant authority depending on the company.

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Paul *******

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Lincoln **********

To echo what others have already said here, I strongly suspect the embassy wants your employer to provide a basic letter stating your name, title, company name and contact, and the fact that you are currently employed in this capacity. Should be dated and signed by hr official.

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Amina ********

Hej! Min sambo fick samma förfrågan. Om du fortfarande behöver hjälp så skicka mig ett PM så kan jag visa dig hur det ser ut och vilka uppgifter vi tog med 😌

Vet dock inte om det är godkänt än!

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Thomas *******

ORIGINAL POSTER

Tack

. Indtil videre har jeg uploadet min Remote Work Permission. Så må vi se om de godtager den. I andet fald vil jeg kontakte dig

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Thomas *******

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John *******

Usually a contract is drafted when you are hired and a certificate is to confirm your current status. Can you explain more on what you uploaded? When was the contract written? Does it state how long you have been employed by the company, current salary, remote status?

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Thomas *******

ORIGINAL POSTER

the contract is from 2019 so I guess it makes sense to see the certificate as a kind of current status. The remote work permission I got made does however state my title and status as an employee. Further the uploaded salary slips states my current salary so I am not quite sure why the need for further documentation

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Thomas *******

ORIGINAL POSTER

Thank you

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John *******

it sounds like you need HR to create a combined document for remote work and work certificate, that you can upload. Don’t confuse the reviewer with too many documents

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John *******

- so what I supplied, was a letter from HR, drafted about a week or so before submission, that stated I was employed by them, my title, my salary, how long employed and remote status. That is what I assume to be a certificate. Are you applying e-visa or in person? Uploading documents via other tabs, doesn’t help. They see 1000s of applicants a day. If there is an upload function for employment, they want to see it there.

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John *******

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